The free receipt tracker for landlords
Every repair, supply run, and service call on a rental is a deductible expense — if you can document it. Keep one pod per property and hand your tax preparer a clean, categorized record.
Free for up to 30 receipts a month — no credit card required · Export clean CSV or PDF reports anytime, on the free plan
Schedule E rewards landlords who log expenses as they happen
Rental income is reported on Schedule E, and the expense categories are specific: repairs, maintenance, supplies, insurance, utilities, professional fees, and more. The deductions are generous — but they're claimed from records, not memories. Landlords who log expenses as they happen consistently claim more than the ones who reconstruct the year every April.
The distinction that matters most at tax time is repairs versus improvements: fixing the water heater is deductible this year; replacing the roof is depreciated over decades. Your tax preparer makes that call from documentation — a dated receipt with the vendor and amount, ideally with a note about which unit it was for.
One pile of receipts across three properties is how deductions get missed and units get mixed up. ReceiptPod's model is a pod per property: the Elm Street duplex's water-heater receipt lives with Elm Street's ledger, and each property exports its own year of expenses.
Snap the receipt at the hardware store, the AI reads the merchant, date, and amount, and tax season becomes an export instead of an excavation.
How ReceiptPod works for rental properties
- 1
Snap at the point of repair
Hardware-store receipt, contractor invoice PDF, or the plumber's paper bill — capture it before it leaves the truck.
- 2
One pod per property
Each receipt is filed under its property with merchant, date, and amount extracted, keeping every unit's expenses cleanly separated.
- 3
Export Schedule E-ready records
At tax time, export each property's pod as a CSV for your preparer — the receipt images stay attached to each entry in the pod as your documentation.
ReceiptPod vs. landlord software
Full property-management suites bundle rent collection, leases, and bank feeds. If receipts and documentation are the gap, you don't need the suite — or its subscription.
| ReceiptPod | Landlord Studio | Stessa | |
|---|---|---|---|
| Free plan | 30 receipts/month, forever | Free tier limited; receipt features on paid plans | Free core; paid Pro tiers |
| Try without an account | Yes — 3 receipts as a guest | No | No |
| Per-property organization | One pod per property | Yes | Yes |
| AI receipt extraction | Yes — merchant, date & amount | Receipt scanner on paid plans | Receipt scanning |
| Beyond rentals | Yes — taxes, HSA, travel & more in separate pods | Rental-focused | Rental-focused |
| Paid tier | Unlimited receipts at $4/month or $2.50/month billed yearly ($30/yr) | Monthly subscription | Paid Pro tiers |
Frequently asked questions
- What rental expenses are deductible on Schedule E?
- Common categories include repairs, maintenance, supplies, insurance, utilities you pay, property management and professional fees, mortgage interest, and depreciation. Keep the receipt for anything property-related and let your tax preparer classify it.
- What's the difference between a repair and an improvement?
- Repairs keep the property in operating condition (fixing a leak) and are generally deductible in the year paid; improvements add value or extend its life (a new roof) and are depreciated. The classification is made from your documentation — date, vendor, amount, and what was done.
- How do I handle multiple properties?
- One pod per property. Pods are unlimited on the free plan, so each property keeps its own ledger and exports its own records — matching how Schedule E wants them reported, per property.
- Can I add receipts from my phone at the hardware store?
- Yes — ReceiptPod runs in any browser, so you can photograph the receipt at the register and it's filed under the right property before you're back in the truck.
- What does it cost?
- Free for 30 receipts a month across all properties. Pro (unlimited) is $4/month, or $2.50/month billed yearly ($30/yr).
Try it with a real receipt
Try it without an account — your first 3 receipts are free as a guest. free for up to 30 receipts a month — no credit card required.